If your Inbox folder is large, you can reduce the amount of days messages are left on the server.If you are using POP3, the method for removing mail from the server will depend on which mail folders you need to empty.You will need to create a local data file (PST) on your computer and archive mail off of the server using the instructions below. If you your email account is configured using IMAP, this means you view all of your mail on the server.Step 2: Find the appropriate method to remove mail from the server
Be sure you’re looking at the one(s) hosted by us, not any third-party email accounts (such as Gmail). NOTE: You may have multiple accounts listed in your email client. On the Email tab, find your email address, and then see if it says POP/SMTP or IMAP/SMTP next to it.Click Account Settings, then click Account Settings again.Click the File tab in the top left corner in Outlook.The method for archiving mail is different depending on how your mail client is setup. You first need to determine if your email client on your computer is configured for IMAP or POP3. Step 1: Determine your current mail settings These are instructions for archiving mail if you use Microsoft Outlook to check your email. You don’t have to delete old mail though, you can move the mail off the server and on to your local computer. If you are getting messages about your mailbox nearing its quota, you will need to remove some mail from the server.
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